For Foreign Student

Procedures and notes in the end of each semester

1 Completion Questionnaire for International Students

  When you complete the course (except going on to higher stage of education in Saga University), submit “Completion Questionnaire for International Students” via e-mail.
  To: International Affairs Division (Kokusai-Ka) ( student-int★mail.admin.saga-u.ac.jp )←Change ★ to @ when you send.
  Deadline of submission: September 15th for spring semesters, February 15th for fall semesters
  Completion Questionnaire for International Students (.xlsx)

2 Report of Course after Graduation

  Report the career information of your course/career after graduation. Report within a week after you have decided. Even if you have not decided, you need to report by the deadline.
  To: LiveCampus (Career Center Job Hunting System)
  Deadline of submission: September 15th for spring semesters, February 15th for fall semesters

3 Scholarship

  Do not close your bank account before the last day of scholarship transfer. If it is hard to receive the scholarship in the usual payment schedule, contact via e-mail.
  To: International Affairs Division (Kokusai-Ka) ( student-int★mail.admin.saga-u.ac.jp )←Change ★ to @ when you send.
  Deadline of contact: 15th in previous month of the last month of scholarship payment
  Payment schedule of scholarship (.pdf)
 ※For recipients of MEXT scholarship and MEXT honors scholarship are on a different schedule, follow instructions of the International Affairs Division (Kokusai-Ka).

4 Temporary Leaving

  When you leave Japan, submit “Report of temporary leave to my home country/outside Japan” via paper.
  To: International Affairs Division (Kokusai-Ka)
  Deadline of submission: 2 weeks before the date of departure (Except the case of Emergency)
  Report of temporary leave to my home country/outside Japan (.docx)

5 Change Your University Register

5.1 Going on to Higher Stage of Education

  If you wish to proceed to the Degree Program of Saga University, apply for the entrance examination. About regarding how to apply and schedule, check the website of the Admission Center (Nyushi-Ka).
  Website of the Admission Center
  If you wish to enter as a research student, apply for the admission. About regarding how to apply and schedule, check “Guide of enrollment of research student”.
  Guide of enrollment of research student (.pdf)
 ※The research period is from 2 months to 1 year. If you wish to research more than 1 year, proceed with the extension of research period after enrollment.

5.2 Change of Research/Study Period (For Research Students, Special Audits, Special Research Students)

  For research students, If you wish to extend the research period, do the procedure for it. You are not allowed to shorten. If you wish to shorten, do the procedure of withdrawal. About regarding how to apply and schedule, contact the Academic Affairs Division (Kyomu-Ka).

 【Contact information about research student】
  Research student section, Academic Affairs Division TEL: 0952-28-8165
  For Faculty of medicine and graduate school of medical science, Student Division in the Faculty of Medicine TEL:0952-34-3132
 For Special Audit Student and Special Research Student, if you wish to change the study period, submit “Application for change of study period” and the document which your home university has approved the change of your research period via paper.

 To: International Affairs Division (Kokusai-Ka)
 Deadline of submission: 2 months before the end of research period
 Application for change of study period (.xlsx)

5.3 Others (Leave of Absence, Return, Withdrawal, etc...)

 If you wish to take a Leave of Absence / Return / Withdrawal, take the respective procedure. About regarding how to apply and schedule, contact the Academic Affairs Division (Kyomu-Ka).
 ※If you have decided to go to the next course before your current course ends, make sure to take the procedure of withdrawal.
 (Example; Your research period is 1 year as a research student, but you have decided to enter the master’s course in half a year)